Privacy Policy

Effective date: 15.5.2025

This Privacy Policy describes how MartialHive.com (“Website”, “Platform”, “we”, ” us”, “our”) operated by Petr Drahokoupil, ID No. 02245132, Czech Republic, collects, uses, processes, and protects your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and other applicable privacy laws.

1. Identity of the Data Controller
   The data controller responsible for processing your personal data is:
   Petr Drahokoupil
   ID No.: 02245132
   Registered in the Czech Republic
   Email: info@martialhive.com
2. What Personal Data We Collect
   We collect various types of personal data including but not limited to:

• Identity Data: full name, username, pseudonym, martial arts affiliation
• Contact Data: email address, IP address, location (inferred or provided)
• Profile Data: user-submitted information, biography, style preferences, club affiliations
• Technical Data: device type, browser type and version, operating system, login activity, page response times
• Usage Data: browsing behavior, session duration, user interaction metrics
• Content Data: any data uploaded or published by users including comments, posts, images, videos
• Payment Data: invoice data (excluding credit card numbers), billing history, transactional metadata

1. How We Use Your Personal Data
   We process your personal data for the following purposes:

• Account registration, login, and identity verification
• Profile and listing creation, editing, and publication
• Displaying user data in public martial arts directories and profiles
• Communication regarding account status, updates, security, or system changes
• Sending optional updates, newsletters, or promotional content (only with consent)
• Analyzing site usage for functionality, security, and improvement
• Complying with legal and regulatory obligations (e.g. invoicing, recordkeeping)
• Preventing fraud, spam, abuse, or service misuse

1. Legal Bases for Processing
   We rely on the following legal grounds to process your personal data:

• Contractual necessity: for registration, profile publication, and services you request
• Legal obligation: to comply with Czech and EU legal duties (e.g. invoicing)
• Legitimate interest: to improve our services, prevent abuse, and maintain security
• Consent: for optional communications, tracking, and user-submitted public content

1. Disclosure of Personal Data
   Your data may be shared only when necessary and in accordance with GDPR:

• With authorized internal personnel under strict confidentiality
• With third-party service providers (e.g., web hosting, email delivery, analytics) under data processing agreements
• With legal authorities or regulators if required by applicable law
• With accountants for legal financial documentation
• Never for unauthorized marketing or to third parties without basis or consent

1. Cookies and Tracking Technologies
   We use cookies and similar technologies to ensure proper functionality and enhance user experience. Categories include:

• Strictly necessary cookies: for login, navigation, and site security
• Performance cookies: for analytics and usage tracking (e.g., Google Analytics)
• Preference cookies: for language, layout, and saved options
• Marketing cookies: only used with your explicit consent

You can manage cookie preferences through our cookie banner or browser settings. More details are available in our Cookie Policy.

7. Data Retention
   We retain your personal data:

• As long as your account is active
• As required by law (e.g. tax regulations – 10 years for invoices)
• As needed for legitimate interests or ongoing consent-based services
• Until you request deletion or exercise your rights (see below)

7. Your Rights Under GDPR
   You have the following rights under GDPR:

• Right to access your data
• Right to rectification (correction) of inaccurate or incomplete data
• Right to erasure (“right to be forgotten”)
• Right to restriction of processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent at any time
• Right to lodge a complaint with a supervisory authority (in the Czech Republic: www.uoou.cz)

To exercise your rights, contact: info@martialhive.com

9. Data Security
   We implement strong technical and organizational measures including:

• Secure hosting with firewall and DDoS protection
• HTTPS encryption across the platform
• Role-based access and credential restrictions
• Regular backups and software updates
• Internal staff confidentiality agreements

Despite our best efforts, no online platform can be 100% secure. We cannot guarantee absolute security of transmitted data.

10. International Data Transfers
    We do not knowingly transfer your personal data outside the European Economic Area (EEA). If we use third-party tools (e.g., analytics, email), we ensure adequate safeguards such as:

• Data Privacy Framework (DPF) compliance (for U.S. providers)
• Standard Contractual Clauses (SCC)
• EU Commission adequacy decisions

10. User-Managed Content and Profiles
    Public profiles of martial artists, instructors, and organizations are often created or edited by users themselves. While we periodically review data accuracy and may send verification requests, we cannot guarantee that all listings are current, accurate, or truthful. Users are responsible for managing and updating their own profiles.
11. Changes to This Policy
    We may revise this Privacy Policy from time to time. Major changes will be notified by email (if applicable) or via on-site announcement. Please review this page periodically for the latest version.
12. Contact
    For all privacy-related inquiries or to exercise your rights, contact:
    Email: info@martialhive.com
    Operator: Petr Drahokoupil
    ID No.: 02245132
    Country: Czech Republic